Presenting at C3DIS 2019

Invitation to Submit

On behalf of the Conference Committee, we invite you to submit an expression of interest to present at the the Collaborative Conference on Computational and Data Intensive Science, 2019 (C3DIS 2019).

C3DIS aims to build a national community of practice of scientists, researchers, and computing, data and information management specialists. All of these professionals share a common interest: the production of breakthrough science outcomes that require large scale, complex computations and analyses to be carried out over massive data sets.

We invite expressions of interest for the following presentation types:

  • Oral Presentations
  • Poster Displays (AO in size)
  • Interactive Displays

Accepted presenters will be required to register for the conference, pay the appropriate registration fee and meet their own travel and accommodation costs.

If you have any questions in relation to the event or submitting a presentation, please contact our conference secretariat – Conference Design at

We look forward to receiving your expression of interest and the possibility of seeing you in Canberra.

Dr John Zic, Conference & Program Committee Chair
Sam Moskwa, Organising Committee Chair

Friday 1 March

Workshop Expressions of Interest Close

Friday 8 March

Author Notification – Workshops

Friday 15 March

Expressions of Interest Close Presentations, Posters, Interactive Displays

Monday 1 April

Author Notification – Presentations, Posters, Interactive Displays

Monday 8 April

Early-Bird and Presenter Registration Closes


One of this year’s special themes is Understanding the Earth, however the conference is open to expressions of interest from all science domains that utilise:

  • Computational Science,
  • Data Intensive Science,
  • Simulation Sciences and
  • eResearch methodologies

in producing their science and research outcomes.

Topics of interest include the following. Note you will be asked to nominate a topic most suitable to your presentation when submitting your expression of interest via the on-line portal.


Please click on the items below for further detail.

  • Cloud & High Throughput Computing
  • Virtual Laboratories
  • Computational and Data Science for high performance
  • Modelling & Simulation
  • Outreach, Training & Capability Development
  • National Programs & Partnerships
  • Industry engagement
  • Enabling Communities of Practice
  • Policy & Advocacy formulation
  • Instruments, digistisation & Data Capture
  • Databases & Datacubes
  • Use of Crowdsourcing & Citizen Science
  • Application of Analytics, Machine Learning, Deep Learning
  • Visualisation
  • Characterisation
  • Taxonomies
  • Data Storage Infrastructure
  • Managing, Manipulating & Preserving Data through the use of Collections
  • Making data FAIR (Findable, Accessible, Interoperable and Reusable)
  • Standards for Data
  • Data Quality Strategies
  • Data Licensing & Security
  • Who Owns Your Research Data?
  • Development Methods, Tools & Practices
  • Optimisation & Parallelisation
  • Workflows & Workflow Tools
  • Reproducibility
  • Scientific computing using Python / R / Matlab / Jupyter

Presentation Formats

While you will be asked to indicate your preferred presentation format, the conference committee may request an alternative format be considered. The committee will allocate presentations to the program taking into account the preference of authors and the balance of the program.

We anticipate that authors will be the principal presenter for at most one presentation, but may be the principal presenter for more than one display poster.

Pre/Post Conference Workshops
(Half Day or Full Day)


It is expected workshops will be interactive sessions with defined learning outcomes.

Authors interested in delivering a workshop should submit a 250 word overview of the suggested session via the on-line portal in the first instance. When submitting a workshop online, you are only required to enter the name and biography of the lead author and/or facilitator. Upon review of the expression of interest, the committee may request more information about the workshop. Once accepted into the program, workshop hosts will be required to provide a full workshop overview to the committee for inclusion in the online program. The overview should include all content being delivered during the workshop and all presenter names and affiliations. It is expected this information be provided to the committee at least one month prior to the conference.

If you are expressing interest in hosting a pre-conference workshop, please note the conference charges delegates a registration fee per workshop that is not included in the conference registration fee.

This is necessary in order to cover catering, venue, and organisation costs for the workshops. Please see the registration page for the fee schedule.

If you would prefer your delegates to pay a reduced cost to attend your workshop you are very welcome to subsidise their attendance; this can be arranged with the conference organisers.

Oral Presentation

Oral presentations may be original research, case presentations, large scale projects or analytical studies. Where possible, presentations with a similar theme will be grouped together.

It is anticipated oral presentations will be allocated 15 minutes for presentation, including 3 minutes for question time, however the conference committee may like to offer some authors more or less time based on presentation content and interest in the subject matter.

Presentation length will be confirmed to authors upon acceptance of their submission.

Display Posters

An A0 portrait size poster that will be displayed for the duration of the Conference.

The abstract and a PDF of each accepted poster will be included in the conference app for delegates to view on their smart devices.

Presenters will also be asked to attend their poster during a poster viewing session to discuss the poster with other delegates.

AO Poster Measurements

841 mm wide x 1189 mm high

33.1 inches wide x 46.8 inches high

Full guidelines for poster submissions can be found be clicking here.

Interactive Displays

Dedicated space will be available at C3DIS for interactive displays, such as electronic posters, VR exhibits, demonstrations etc.

It is anticipated screens on stands and/or projectors will be available to interactive display presenters, along with power and a clothed trestle table.

Presenters will be responsible for the provision of all other equipment needed for their interactive display.

If you have special or specific requirements for your display, please email us prior to submitting your abstract:

When submitting an abstract, authors should describe their interactive display and their display requirements.

How to Submit

Expressions of Interest must be submitted electronically through the submission portal. You will be required to enter:

  • The title of your presentation
  • Preferred presentation type
  • A topic most suitable to your presentation
  • Authors’ names (indicate presenting author), affiliations, and biography (up to 150 words – presenting author only).
  • Abstract (maximum 250 words)
    • Set out as Introduction, Methods, Results and Conclusion format.
    • Leave one line between paragraphs.
    • Specify all abbreviations in full at the first mention, followed by the abbreviation in parentheses, thereafter abbreviation only should be used.
    • If easier users can copy and paste an abstract and biography from a word processing doc directly into the submission portal.
    • Written in English.
    • Check abstract thoroughly for spelling and grammar.
    • Do not include references.


  • Please complete all author details requested in the on-line portal. Note the submitting author will be considered the principle point of contact for all communication regarding the abstract including acceptance notification.

Presenter Registration

All presenters will be required to register for the conference and pay the appropriate registration fee. Presenters also need to meet their own travel and accommodation costs.

Review Process

The Conference Committee & Stream Chairs will review all submissions.

As there are limited places for oral presentations some Expressions of Interest submitted for oral presentation may be offered posters. Authors in these cases will be advised and asked to confirm whether they wish to present a poster.

At the time of the Conference


  • Session Chair Guidelines
    (coming soon)
  • Presenter Guidelines
    (coming soon)

Speaker’s Preparation Room

Please proceed to the Speaker’s Preparation room at least 4 hours prior to or the day before your presentation. A technician will be available in the speaker’s preparation room to load your presentation and to discuss any audiovisual queries you may have. If you are not providing slides for your presentation, please advise the AV technician in the Speaker’s Preparation room 4 hours prior to your session.

Audiovisual Equipment

Each session room will be equipped for the presentation of PowerPoint slides and include a data projector, computer with external speakers, lectern and microphone.

Please provide any specific audiovisual requirements to the Conference Secretariat at

An Audio Visual technician will be located in your room throughout the course of your presentation and will provide assistance in the unlikely instance an issue occurs. Please ensure you take the time to familiarise yourself with the technology prior to your presentation.

Presentation Files

Presenters should bring their Power Point slides to the conference on a memory stick, where an audiovisual technician will load your presentation.

Video and audio clips should be embedded in your Power Point slides rather than linking to external files.

All slides will be run from a central presentation computer. However, if you have a complex presentation, which includes multiple media files, we suggest you bring your own laptop as a backup in case of difficulties loading your presentation.

The conference will seek your consent to post your presentation slides to the conference website following the event. Consent forms will be available in the Speakers Preparation room and need to be signed prior to your presentation.


AeRO is the industry association focused on eResearch in Australasia. We play a critical coordination role for our members, who are actively transforming research via Information Technology. Organisations join AeRO to advance their own capabilities and services, to collaborate and to network with peers. AeRO believes researchers and the sector significantly benefit from greater communication, coordination and sharing among the increasingly different and evolving service providers.