Accommodation will be held at the following hotels. We recommend you book at least 60 days prior to the conference as hotels require unsold rooms to be released at 90, 60 and 30 days prior.

Within 30 days of the conference you will need to contact the hotel directly to see if the Conference rates are still available and whether there is any availability.

All rates are per room, per night and do not include breakfast, unless otherwise specified.

Crowne Plaza Canberra

1 Binara St, Canberra ACT 2601
5 minute walk to conference venue

City View Room – $235.00 per night

*Rates are room only, breakfast is not included.

Enjoy the best CBD location with accommodation close to Canberra’s top attractions, restaurants, cafes, bars and shopping. Take in the beauty of the historic Glebe Park, with views from our deluxe, central city hotel.

The hotel guest rooms have modern amenities including custom-designed workspaces with plenty of space to spread out. The sun lit atrium lounge is ideal for impromptu meetings and drinks with colleagues or a tranquil place for you to relax and recharge.

Cancellation Policy

Any cancellations, no shows or changes to bookings within the 30 day cancellation period will result in one nights charge.

The Waldorf Apartment Hotel

2 Akuna St, Canberra ACT 2601
6 minute walk to conference venue

Studio Apartment – $190.00 per night

*Rates are room only, breakfast is not included.

Waldorf Canberra Apartment Hotel is centrally located in Canberra’s CBD and provides quality 4.5 star accommodation for both the corporate and leisure traveller.

We have a wide range of facilities on offer, including two barbeque areas, a guest lounge, indoor heated lap pool, spa, and a half size tennis court. All of our guests are welcome to use these facilities.

Cancellation Policy

Any rooms cancelled prior to 7 days of arriving will not attract a charge of one nights accommodation.

Any rooms cancelled within 7 days of arriving will attract a charge of one nights accommodation.

BreakFree - Capital Tower

2 Marcus Clarke St, Canberra ACT 2601
14 minute walk to conference venue

2 Bedroom Apartment – $210.00 per night

*Rates are room only, breakfast is not included.

Enjoy panoramic views over the Parliamentary Triangle to the Brindabella Ranges from your 2 Bedroom Apartment.

Featuring fully equipped kitchens, living and dining areas and air conditioning you’ll be perfectly accommodated. During your stay explore the city, take a dip in the heated pool or play on the squash or tennis court. With great shopping and dining just a short stroll away, you’ll have a ball.

Cancellation Policy

In the case of individual room cancellations made between 6/4/2019 and 20/4/2019, the following fee will apply:

  • If the booking is for 3 nights or less; 1 night fee will be charged for each cancelled accommodation room.
  • If the booking is for 4 nights or more, 2 nights fee will be charged for each cancelled accommodation room.

In the case of individual room cancellations made between 21/4/2019 and 5/5/2019, 100% of the accommodation will be charged for each cancelled accommodation room.

No Show guests are charged 100% cancellation fee for each no show accommodation room.

Novotel Canberra

65 Northbourne Avenue, Canberra ACT
14 minute walk to conference venue

Standard Room

  • $225.00 per night
    (Sunday 5th and Thursday 9th May)
  • $245.00 per night
    (Monday 6th and Wednesday 8th May)

*Rates are room only, breakfast is not included.

*Full prepayment required prior to arrival 

Novotel Canberra offers 4.5 star hotel accommodation in the heart of the city, centrally located close to Canberra’s retail, entertainment, business and restaurant districts.

All 286 rooms are spacious and contemporary in design whilst featuring an abundance of natural light.

Cancellation Policy

30 to 15 days: Any room cancelled, or dates amended will incur a cancellation fee equal to one night’s accommodation per room.

Less than 14 days: Total charges for entire stay will be charged as a cancellation penalty.



The online registration form allows you to book available rooms. You need to provide credit card details, which will be forwarded to the hotel to guarantee your booking.

Please email us your accommodation requirements if you have already registered for the Conference.

Extended Bookings

Please email us if you wish to extend your accommodation booking before or after the Conference.

Changes and Cancellations

Please note the cancellation policies listed for each hotel. Cancellations and no-shows will attract a fee of at least one night’s accommodation. However, each hotel’s policy varies and late cancellations and no-shows may be charged for all the nights booked.

Please email us any cancellations and date changes.


Accommodation and incidental expenses need to be settled using a credit card when you check out.

You can arrange to pay your accommodation using a third-party credit card, e.g. a colleague’s work credit card, by completing the Credit Card Authorisation form below and email it to your confirmed hotel 30-days prior to the conference.

Please email us if you wish to be invoiced for your accommodation with your registration. Any pre-payments made to Conference Design will be forwarded to your hotel. Pre-payments need to be received 30 days prior to the conference.

Early Check-in Requests

Early check-in and late check-out requests are subject to availability on the day and cannot be confirmed by Conference Design.

You can enter special requests for early check-in in the “Special Requests” field of your reservation. The hotel will do its best to accommodate your request on the day. Please enquire about the status of your request at the front desk upon check-in.


AeRO is the industry association focused on eResearch in Australasia. We play a critical coordination role for our members, who are actively transforming research via Information Technology. Organisations join AeRO to advance their own capabilities and services, to collaborate and to network with peers. AeRO believes researchers and the sector significantly benefit from greater communication, coordination and sharing among the increasingly different and evolving service providers.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.
© 2017 Conference Design Pty Ltd