Accommodation will be held at the following hotels. We recommend you book at least 60 days prior to the conference as hotels require unsold rooms to be released at 90, 60 and 30 days prior.

Within 30 days of the conference you will need to contact the hotel directly to see if the Conference rates are still available and whether there is any availability.

All rates are per room, per night and do not include breakfast, unless otherwise specified.

Rendezvous Hotel Melbourne

328 Flinders St, Melbourne VIC 3000
15 minute walk to conference venue

Guest Room – $150.00 per night, room only

Rendezvous Hotel Melbourne is one of Australia’s finest historic hotels.
Located on Flinders Street a three-minute walk from Flinders Street Station overlooking the scenic Yarra River, this Melbourne city centre hotel boasts a prime location in the heart of the central business district that’s well suited for both business and leisure.

Cancellation Policy
Cancellations within 30-22 of arrival will incur one night’s cancellation fee.
Cancellations within 21 days or less prior to arrival, and/or no-shows, will incur 100% cancellation fee for all nights cancelled.

Crowne Plaza Melbourne

1-5 Spencer St, Melbourne VIC 3008
4 minute walk to conference venue

Standard Room – $250.00 per night, room only

Crowne Plaza Melbourne is ideally located on the Yarra River, only steps away from the restaurants and bars of the South Wharf precinct, CBD shopping, and South Melbourne with its popular cafes and markets

Cancellation Policy
 Individual bookings cancelled thirty (30) to one (1) day prior and no shows will be charged a cancellation fee equal to 100% of the booking period.

Bookings

The online registration form allows you to book available rooms. You need to provide credit card details, which will be forwarded to the hotel to guarantee your booking.

Please email us your accommodation requirements if you have already registered for the Conference.

Extended Bookings

Please email us if you wish to extend your accommodation booking before or after the Conference.

Changes and Cancellations

Please note the cancellation policies listed for each hotel. Cancellations and no-shows will attract a fee of at least one night’s accommodation. However, each hotel’s policy varies and late cancellations and no-shows may be charged for all the nights booked.

Please email us any cancellations and date changes.

Payment

Accommodation and incidental expenses need to be settled using a credit card when you check out.

You can arrange to pay your accommodation using a third-party credit card, e.g. a colleague’s work credit card, by completing the Credit Card Authorisation form below and email it to your confirmed hotel 30-days prior to the conference.

Please email us if you wish to be invoiced for your accommodation with your registration. Any pre-payments made to Conference Design will be forwarded to your hotel. Pre-payments need to be received 30 days prior to the conference.

Early Check-in Requests

Early check-in and late check-out requests are subject to availability on the day and cannot be confirmed by Conference Design.

You can enter special requests for early check-in in the “Special Requests” field of your reservation. The hotel will do its best to accommodate your request on the day. Please enquire about the status of your request at the front desk upon check-in.

ABOUT AeRO

AeRO is the industry association focused on eResearch in Australasia. We play a critical coordination role for our members, who are actively transforming research via Information Technology. Organisations join AeRO to advance their own capabilities and services, to collaborate and to network with peers. AeRO believes researchers and the sector significantly benefit from greater communication, coordination and sharing among the increasingly different and evolving service providers.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.
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