Thank you for presenting at C3DIS 2019

The audience for your presentation will represent a wide range of disciplines from Publicly Funded Research Agencies and other participants. You should prepare a talk that will be accessible to such a diverse audience.

Please check the online program to re-confirm the day, time and room of your presentation. Whilst we don’t anticipate any changes please check the program again prior to your session.

Below are some tips to assist you. Most importantly, please ensure you start and finish your presentations on time.

Please note: a “Session” is the full time slot between one break and the next (i.e. all inclusive, consecutive presentations that run from the end of morning tea until lunch). Each session will generally run for 80 minutes.

Code of Conduct Policy

This conference is dedicated to providing an inclusive and harassment-free conference experience and workplace for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion. Our Code of Conduct policy can be found at: 

Before the Session

  • Please bring your presentation files to the conference on a USB. (Embed any content such as audio or video – don’t link to external files)
  • Visit the Speaker’s Preparation Area, located in the Executive Room on level 1 of the NCCC, at least 2 hours prior to your session. This will allow you and the technicians to identify any potential issues. The registration staff will be able to direct you to the Speaker’s Preparation Area if required
  • The presentation computers use PowerPoint with Windows operating system. As a backup, we suggest you bring your laptop if you use a Mac or require a specific or uncommon program. (Visit the Speakers Preparation Room on arrival to discuss with the technician)
  • Please ensure your PowerPoint presentations are in 16:9 aspect as 4:3 aspect (square) presentations will not fill the venue’s screens
  • Each session room will be equipped for the presentation of PowerPoint slides and include a data projector, laptop, lectern and microphone.
  • Abstracts will be available on the conference website and also in the conference app. We will be emailing App download instructions to all delegates prior to the conference
  • The conference will seek your consent to post your presentation slides to the conference website following the event, you will receive an email following the conference with a link which will allow you indicate your consent online.

During the Session

  • Please go to your room 15 minutes prior to the commencement of your session to meet the session chair and familiarise yourself with the room
  • Technicians will be roaming between the session rooms to provide assistance and trouble shoot technical issues in the unlikely event these arise
  • Please sit in the front row so you can move to the lectern quickly when introduced by the Session Chair
  • The length of your presentation is noted in the program. Standard Presentations run for 15 minutes plus 5 minutes for question, answer and change over. We do not want to embarrass you, however the session chairs have been instructed to end all presentations after the allocated time, even if you are not finished, in order to keep the program to time
  • The session chair will flash time cards at 5 minutes, 2 minutes and 1 minute prior to the end of your session
  • At the end of your allocated time the chair will ring a bell for you to conclude immediately
  • The chair will only be able to field questions if you have finished in time
  • At the conclusion of the session any remaining time will be used for questions and discussion

If you have any queries please direct these to the registration desk during the conference or email prior to the conference.


There are no facilities for photocopying at the venue. We suggest you bring a copy of your slides and any handouts with you (if desired).


AeRO is the industry association focused on eResearch in Australasia. We play a critical coordination role for our members, who are actively transforming research via Information Technology. Organisations join AeRO to advance their own capabilities and services, to collaborate and to network with peers. AeRO believes researchers and the sector significantly benefit from greater communication, coordination and sharing among the increasingly different and evolving service providers.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.
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