Poster | Guidelines

Thank you for presenting a Poster at the 2021 Online C3DIS!

We want to ensure your participation runs smoothly.
The following guidelines and resources are designed to assist with your preparation and participation.
If you have queries please contact

Importantly, we ask all presenters upload their Poster PDF and Video by 28 June


.PDF FILE - DUE 28 JUNE 2021


Ensure your PDF is uploaded no later than 28 JUNE 2021.


.MP4 FILE - DUE 28 JUNE 2021


Ensure your MP4 is uploaded no later than 28 JUNE 2021

Posters will be available for viewing throughout the conference in an online poster gallery. Presenters can also provide a 2 minute pre-recorded video about their poster. 


The poster gallery will be available throughout the conference and will feature:

  • PDF Poster – high quality portrait A3 Sized (W = 297mm x H = 420mm) PDF.
  • 2-minute pre-recorded video
  • You can record your video using the software you feel most comfortable with.
  • If you have little experience recording videos, we suggest using Microsoft PowerPoint or Zoom.
  • Handouts – accompanying documents or images used for your poster.

Presenters are required to upload their Poster PDF and 2 minute video via Drobox no later than Monday 28 June. 

If you have any concerns about your presentation or providing your file to us by the deadline please contact


Poster displays will be featured as part of the Gather.Town function, programmed for 15:15 – 16:15, Tuesday 6 July.

During the Gather.Town function, we recommend spending some time standing in the shaded square in front of your poster. This shaded square is known as a “private space” and your audio/video will be shared with everyone else in this square.

There is no additional preparation required by presenters to have their poster included in the Gather.Town function. The Conference Managers will upload a copy of your Poster PDF prior to the start of the function.

The Gather.Town function is free to attend for all C3DIS online delegates, however registration for the function is required.

If you have not registered for the Gather.Town function, please contact

For more information about Gather.Town please visit


A Poster is a visual medium that you use to communicate a key idea related to your research. It presents that idea in a verbal and graphic way. Unlike an oral presentation, a poster does (most) of your talking – but the great thing about the OnAIR portal is that you too can present and discuss your poster like never before!

Posters will be available for viewing for the duration of the conference in the Poster Gallery. Posters will also be made available to be viewed prior to the conference and after the conference in the online platform.

There are several advantages to presenting a poster:

  • Poster sessions are built to be a collaborative conversation and presentation similar to a poster presentation at a face to face conference.
  • Posters can be viewed at any time. Your Poster will be available for viewing throughout the conference in the dedicated Poster Gallery. These will be available to be viewed prior to the conference and after the conference through the online platform.
  • Viewers can “absorb” the presentation in their own time/way.
  • You will have the ability to not only share with viewers your poster but put together a short 2-minute video to accompany your poster.
  • You can discuss your research with the viewers in dedicated Poster Sessions – delegates will request to join your poster presentation and you will be able to manually add in up to 50 delegates to present to.
  • You are not limited to how many times you present your poster, as long as it is within the dedicated poster session time e.g. the poster session goes for an hour you can do a 10-minute presentation/discussion/Q&A six times depending how many people are in your queue.
  • You have the option to provide handouts
  • You have access to live (text) Q&A
  • You have access to a discussion forum – between yourself, delegates and those waiting in your queue
  • You have access to the ‘networking hub’ to connect with your viewers.

The layout of your Poster is at your discretion, however, brevity and clarity are the essence of a good Poster.

The aim of Posters is to display your project or an idea in a concise form, enabling delegates to grasp the essentials of the subject in a short time frame.

Posters must be in PDF FORMAT – PORTRAIT, A3 SIZE (W = 297mm x H = 420mm)

A3 (W = 297mm x H = 420mm) portrait poster in PDF.

It is critical you check your Poster on a computer other than the one you used to create the Poster. This allows you to check any photos, audio or videos are embedded correctly and the layout and fonts transfer as you want.

Posters will be uploaded as received. Please ensure you fully proof your Poster before submitting it.


Record your 2-minute video using the software you feel most comfortable with.

If you have little experience recording videos, we suggest Zoom or Microsoft PowerPoint.

Recordings need be provided to the Conference Managers in MP4 format. Should your presentation be received in a format other than MP4 you will be asked to resubmit in an MP4 format.

If you have limited online presentation experience or looking for some tips about how to take your online presentation to the next level, we encourage you to take a look at Presenter Toolkit.

Visit the Presenter Toolkit


Recordings must be provided to Conference Design:

  • In MP4 format.
  • As a single file. Multiple files will not be accepted.
  • Submit via the conference Dropbox link.
  • Files to be named: presenter name (First_Last).

If making changes, always ensure to upload the latest version. Each upload is stamped with date/time so we will only use the latest version uploaded to the system.



AeRO is the industry association focused on eResearch in Australasia. We play a critical coordination role for our members, who are actively transforming research via Information Technology. Organisations join AeRO to advance their own capabilities and services, to collaborate and to network with peers. AeRO believes researchers and the sector significantly benefit from greater communication, coordination and sharing among the increasingly different and evolving service providers.