Online Session Chair | Guidelines

Thank you for chairing a session at the 2021 Online C3DIS

The following guidelines and resources are designed to assist with your preparation and participation in chairing your session.

If you have queries please contact

Oral presentation sessions will consist of 15-minute pre-recorded presentations, followed by 15 minutes of live facilitated panel Q&A with all presenters from your session.

Lightning Talk sessions will consist of 5-minute pre-recorded presentations followed by a live facilitated Q&A with all presenters in that session.


Please ensure you join your session 15 minutes prior to the commencement time to meet with your session host and the presenters in your session. Your session host will run through the technical aspects with you and ensure your camera and microphone are operating correctly.

The session will consist of an introduction from you, the chair, followed by the pre-recorded presentations being played one by one. In between each presentation you will introduce the presentation title, presenter and read a short biography (this will be provided to you prior to the conference).

Opening the session:

  • Welcome delegates to the session and introduce the first presentation (presentation title, presenter and short biography of the presenter)
  • Remind delegates to put any questions they have for the presenters in the Live Q&A box to the right of their screen. Remember to ask them to put the presenters name at the start of the question so you know who you will be directing it to when the time comes for the Q&A panel.
  • Your session host will then play the first pre-recorded presentation.

During the session:

  • In between each presentation, your session host will “push” you to the main stage to introduce the next presentation (presentation title, presenter and short presenter biography).
  • At the conclusion of the final pre-recorded presentation, the session host will push you and all the presenters to the main stage where you will facilitate the live Q&A discussion. (It is a good idea to have a question or two of your own in case there are none forth coming from the audience).

Closing the session:

  • At the top of your screen you will see a countdown clock which will assist you in knowing when the session is due to end.
  • We recommend wrapping up live Q&A when there is roughly one minute left on the clock. This should allow enough time for the presenters to finish their discussion, and any closing thanks and remarks to be made.
  • Once the countdown clock has finished the session will no longer be live. Your session host will end the broadcast and you will be able to leave the session and continue with your day!

Please note: your session host will be in charge of playing the pre-recorded videos and pushing you to and from the main stage for introductions. 


AeRO is the industry association focused on eResearch in Australasia. We play a critical coordination role for our members, who are actively transforming research via Information Technology. Organisations join AeRO to advance their own capabilities and services, to collaborate and to network with peers. AeRO believes researchers and the sector significantly benefit from greater communication, coordination and sharing among the increasingly different and evolving service providers.