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Invitation

We invite you to participate as a sponsor in the 2019 Collaborative Conference on Computational and Data Intensive Science (C3DIS), to be held at the National Convention Centre, Canberra the week of 6 – 10 May.

Attracting approximately 300 attendees, C3DIS aims to build a national community of practice of scientists, researchers, and computing, data and information management specialists from publicly funded Australian research organisations. All of these professionals share a common interest: the production of breakthrough science outcomes that require large scale, complex computations and analyses to be carried out over massive data sets.

One of this year’s special themes is Understanding the Earth. C3DIS 2019 is expecting contributions and participation from a variety of related geosciences areas – geology, water, land, weather and climate, and contributions in developing and analysing models, computations and data sets in their respective areas.

This conference represents a unique networking opportunity for Australian scientists, researchers and “technology experts” from various domains and organisations to gather and learn from each other’s success stories through the conference sessions. 

Support of C3DIS 2019 will allow you to:

  • Demonstrate new services and products
  • Maintain a high profile with your target markets
  • Network with delegates and evaluate market trends to generate new business opportunities and identify emerging technologies.
  • Demonstrate your involvement, commitment and support of the Computer Science community.
  • Launch new products and services in front of an audience empowered with decision-making authority.

Details of the various sponsorship packages can be found below.

We welcome amendments to these packages that maintain the spirit of supporting the conference and encourage interested parties to contact the Conference secretariat to discuss your ideas and suggestions.

Dr John Zic
Conference & Program Committee Chair

Sam Moskwa
Organising Committee Chair

Overview

  • Platinum Sponsor – $25,000
  • Gold Sponsor – $20,000
  • Silver Sponsor – $10,000
  • Concurrent Session Speaker Sponsor – $7,000
  • Coffee Cart Sponsor – $6,500
  • Breakfast Session Host – $5,000
  • Bronze Sponsor – $5,000
  • Lunch Break Sponsor – $2,500
  • Tea Break Sponsor – $1,500
  • Scholarship Fund Sponsor – Available by negotiation
  • Tailored Packages – Available by negotiation
  • Workshop Host – Available by negotiation
  • Advertising – Various

Contact Us

Please contact us to discuss supporting C3DIS 2019. We are happy to consider ideas and amendments to the packages below that maintain the spirit of supporting the meeting at the designated levels.

andrew@conferencedesign.com.au
+61 3 6231 2999

300 Delegates

Representing

  • Publicly Funded Research Agencies
  • NCRIS Network Capabilities
  • Tertiary Education Institutions
  • Research Centres

60+ Presentations

10+ Workshops

Online Booking Portal

Log into the on-line portal to book and manage your sponsorship package.

Sponsorship Opportunities

A variety of sponsorship packages are being offered. We also invite any new proposals you may wish to put forward; the Committee is happy to negotiate a package that will be of maximum benefit to your organisation and the conference. Please contact Andrew Watts at Conference Design Pty Ltd to discuss sponsorship and exhibition opportunities (andrew@conferencedesign.com.au).

All costs are in Australian Dollars and include GST.

Platinum Sponsor

One Opportunity
$25,000

Gold Sponsor

Two Opportunities
$20,000

Silver Sponsor

Two Opportunities
$10,000

Concurrent Session Speaker Sponsor

Limited Opportunities
$7,000

Coffee Cart Sponsor

One Opportunity
$6,500

Breakfast Session Host

Limited Opportunities
$5,000

Bronze Sponsor

One Opportunity
$5,000

Lunch Break Sponsor

Limited Opportunities
$2,500

Tea Break Sponsor

Limited Opportunities
$1,500

Scholarship Fund Sponsor

By negotiation

Tailored Packages

By negotiation

Workshop Host

By negotiation

Advertising

Various

Platinum Sponsor – $25,000

One Opportunity

Benefits

  • Four (4) full conference registrations including all social functions.
  • Table display including a clothed trestle table, two chairs, power.
  • Logo and acknowledgement as Platinum Sponsor on all conference materials including print, PDFs and broadcast emails.
  • Four (4) banners displayed during the conference: two (2) in the plenary hall and two (2) in the catering area (Sponsor to supply).
  • Verbal acknowledgement as Platinum Sponsor during the conference.
  • Logo and hyperlink on the conference website and app.
  • 400 word company profile on the conference website and app.
  • Logo in the pocket program.
  • A6 colour advert in the pocket program.
  • Logo displayed on an individual sponsor’s slide.
  • Four (4) PDF e-satchel inserts.
  • Two (2) Promotional Videos (up to 20MB) linked to the conference app and website.
  • Opt-in attendee list with name, organisation, state and email address to be provided prior to the conference.

Also Includes

Opportunity to deliver a keynote presentation

Benefits

  • Logo and hyperlink displayed with the speaker on the website.
  • Logo displayed with the speaker on the on-line program.
  • Verbal acknowledgement as Speaker Sponsor at the commencement of the presentation.
  • Logo printed with the presentation in the pocket program.
  • Logo and hyperlink displayed with the presentation in the conference app.
  • Logo displayed on a slide during the presentation.
  • One pull-up banner in the room during the presentation (Sponsor to supply).
  • One (1) 30 minute keynote speaking slot, the timing for which will be confirmed in consultation with the conference organising committee.

*This opportunity is subject to organising committee approval and availability at the time of booking.

The platinum sponsor will be responsible for co-ordinating all aspects of the speakers participation in the conference (registration, travel, accommodation) and meeting all associated expenses.

Website Sponsor

Benefits

  • Logo and hyperlink on every page of the conference website.
  • Logo displayed on a joint sponsors slide in the plenary hall.

App Sponsor

Benefits:

  • Logo on the conference app download screen.
  • Logo and hyperlink on the conference app homepage.
  • Logo and hyperlink on the conference app main menu.
  • Dedicated conference app page for the sponsor accessible from the main menu.
  • Option to include information on up to five (5) products with dedicated pages and images.
  • Optional delegate survey tailored to your organisation (8 questions).
  • Logo displayed on a joint sponsors slide at the conference.

Gold Sponsor – $20,000

Two Opportunities

Benefits

  • Three (3) full conference registrations including all social functions.
  • Table display including a clothed trestle table, two chairs and power.
  • Logo and acknowledgement as Gold Sponsor on all conference material including print, PDFs and broadcast emails.
  • Two (2) pull-up banners displayed during the conference: one (1) in the plenary hall and one (1) in the catering area (Sponsor to supply)
  • Verbal acknowledgement as Gold Sponsor at the conference.
  • Logo and hyperlink on the conference website and app.
  • 400 word company profile on the conference website and app.
  • Logo in the pocket program
  • A6 colour advert in the pocket program.
  • Logo displayed on a joint sponsors slide.
  • Three (3) PDF e-satchel inserts.
  • One (1) Promotional Videos (up to 20MB) linked to the conference app and website.
  • Opt-in attendee list with name, organisation, state and email address to be provided prior to the conference.

Also Includes

Gala Cocktail Reception Host

  • Five (5) complimentary tickets to the reception 
  • Two (2) pull-up banners displayed in a prominent location during the reception (Sponsor to supply)
  • Opportunity to address delegates during the reception (5 minutes).
  • Verbal acknowledgement as Gala Cocktail Reception host at the conference and during the reception.
  • Logo displayed on a joint sponsors slide at the conference.
  • Logo displayed with the Gala Cocktail Reception in the on-line program.
  • Logo printed in the pocket program with the Gala Cocktail Reception.
  • Logo and hyperlink displayed with the Gala Cocktail Reception on the conference app.

OR

Poster Reception Host

  • Five (5) complimentary tickets to the reception 
  • Two (2) pull-up banners displayed in a prominent location during the reception (Sponsor to supply)
  • Opportunity to address delegates during the reception (5 minutes).
  • Verbal acknowledgement as Poster Reception host at the conference and during the reception.
  • Logo displayed on a joint sponsors slide at the conference.
  • Logo displayed with the Poster Reception in the on-line program.
  • Logo printed in the pocket program with the Poster Reception.
  • Logo and hyperlink displayed with the Poster Reception on the conference app.

Silver Sponsor – $10,000

Two Opportunities

Benefits

  • Two (2) full conference registrations including all social functions.
  • Table display including a clothed trestle table, two chairs and power.
  • Logo and acknowledgement as Silver Sponsor on all conference material including print, PDFs and broadcast emails.
  • One pull-up banner displayed during the conference in the plenary hall (Sponsor to supply)
  • Verbal acknowledgement as Silver Sponsor at the conference.
  • Logo and hyperlink on the conference website and app.
  • 400 word company profile on the conference website and app.
  • Logo in the pocket program
  • Logo displayed on a joint sponsors slide.
  • Two (2) PDF e-satchel inserts.
  • One (1) Promotional Videos (up to 20MB) linked to the conference app and website.
  • Opt-in attendee list with name, organisation, state and email address to be provided prior to the conference.

Also Includes

Pocket Program Sponsor

  • Logo on the front cover of the pocket program*.
  • Logo printed on each page of the pocket program.
  • Advertisement on the back cover of the pocket program (A6).
  • Logo displayed on a joint sponsors slide at the conference.

* Note, other high level sponsors will also be acknowledged on the front cover.

OR

Name Badge Sponsor

  • Logo and acknowledgement as Name Badge Sponsor on all conference material including print, PDFs and broadcast emails.
  • Logo printed on each delegate name badge.
  • A6 colour advert in the pocket program.

Concurrent Session Speaker Sponsor – $7,000

Limited Opportunities

Benefits

  • Logo and hyperlink displayed with the speaker on the conference website.
  • Logo displayed with the speaker on the on-line program.
  • Verbal acknowledgement as Speaker Sponsor at the commencement of the presentation.
  • Logo printed with the presentation in the pocket program.
  • Logo and hyperlink displayed with the presentation in the conference app.
  • Logo displayed on a slide during the presentation.
  • One pull-up banner in the room during the presentation (Sponsor to supply).
  • One (1) 30 minute concurrent session speaking slot, the timing for which will be confirmed in consultation with the conference organising committee.
  • Two (2) PDF e-satchel inserts.

*This opportunity is subject to organising committee approval and availability at the time of booking.

The sponsor will be responsible for co-ordinating all aspects of the speakers participation in the conference (registration, travel, accommodation) and meeting all associated expenses.

Coffee Cart Sponsor – $6,500

One Opportunity

Benefits

The coffee cart will have a barista serving coffee, hot chocolate and tea from arrival tea and coffee to the end of lunch each day of the core conference. The coffee cart includes two baristas and up to 240 coffees per day. Power will be available if the sponsor wants to provide a display screen.

Benefits

  • Two (2) full conference registrations including all social functions.
  • Table display including a clothed trestle table, two chairs and power near the coffee cart.
  • Logo and acknowledgement as Coffee Cart Sponsor on all conference materials including print, PDFs and broadcast emails.
  • Two (2) pull-up banners (up to 1m wide) at the coffee cart (Sponsor to supply).
  • Logo and hyperlink on the conference website.
  • 400 word company profile on the conference website.
  • Logo and hyperlink on the conference app.
  • 400 word company profile on the conference app.
  • Logo in the pocket program.
  • Logo displayed on an individual sponsors slide in the plenary hall.
  • Opt-in attendee list with name, organisation, state and email address to be provided prior to the conference.
  • Two (2) PDF e-satchel inserts.

*Note this opportunity does not preclude other sponsors or exhibitors serving coffee or other beverages.

Breakfast Session Host – $5,000

 Limited Opportunities

Benefits

This is an opportunity to host a one hour breakfast session during the conference.

Catering costs, AV, speaker, theming and all other associated expenses not mentioned below are in addition to the $5,000 cost of the package and the responsibility of the sponsor.

Package Inclusions:

  • Room hire at the National Convention Centre
  • One (1) invitation email will be distributed by the Conference Manager on behalf of the Sponsor to all registered delegates approximately 1 month prior to the conference promoting the breakfast.
  • The Conference Manager will handle on-line registrations for the breakfast on behalf of the Sponsor and provide an attendee list (Name, Organisation & Company) to the Sponsor approximately 5 days prior to the conference.
  • The breakfast will be included in the conference program.
  • The opportunity to supply a brief overview of the breakfast for inclusion in the conference program and invitation email.
  • Logo and acknowledgement as a Breakfast Host on all conference material including print, PDFs and broadcast emails.
  • Two (2) pull-up banners displayed in a prominent location during the Breakfast (Sponsor to supply).
  • Logo and hyperlink on the conference app.
  • 400 word company profile on the conference app.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • Logo displayed on an individual sponsor’s slide during the breakfast.
  • One (1) PDF eSatchel insert (up to 150kb per file).
  • One (1) promotional item at each seat (Sponsor to supply).

*Note this opportunity does not preclude other sponsors or exhibitors organising independent breakfast functions.

**This opportunity is subject to the approval of the conference organising committee.

Bronze Sponsor – $5,000

Limited Opportunities

Benefits

  • One (1) full conference registration including all social functions.
  • Table display including a clothed trestle table, two chairs and power.
  • Logo and acknowledgement as Bronze Sponsor on all conference material including print, PDFs and broadcast emails.
  • One (1) pull-up banner displayed during the conference in the plenary hall (Sponsor to supply)
  • Verbal acknowledgement as Bronze Sponsor at the conference.
  • Logo and hyperlink on the conference website and app.
  • 400 word company profile on the conference website and app.
  • Logo in the pocket program
  • Logo displayed on a joint sponsors slide.
  • One (1) PDF e-satchel inserts.
  • One (1) Promotional Videos (up to 20MB) linked to the conference app and website.
  • Opt-in attendee list with name, organisation, state and email address to be provided prior to the conference.

Lunch Break Sponsor – $2,500

Limited Opportunities

Lunch hosts will be acknowledged in the pocket program, on-line program and with A4 signs on the buffet tables.

Benefits

  • One (1) full conference registration including all social functions.
  • Naming rights for the nominated lunch break.
  • Logo and hyperlink displayed with the lunch break on the on-line program.
  • Logo on A4 signage displayed on catering stations.
  • Logo printed in the pocket program next to the lunch break.
  • Two (2) pull-up banners in the catering area during the nominated lunch break (Sponsor to supply).
  • Logo, profile (400 words) and hyperlink on the conference website.
  • Logo, profile (400 words) amd hyperlink on the conference app.
  • Logo displayed on an individual sponsor slide in the plenary hall on that day.
  • One (1) PDF e-satchel insert.

*Available for workshop and conference days

Tea Break Sponsor – $1,500

Limited Opportunities

Tea break hosts will be acknowledged in the pocket program, on-line program and with A4 signs on the buffet tables.

Benefits

  • One (1) full conference registration including all social functions.
  • Naming rights for the nominated tea break.
  • Logo and hyperlink displayed with the tea break on the on-line program.
  • Logo on A4 signage displayed on catering stations.
  • Logo printed in the pocket program next to the tea break.
  • Two (2) pull-up banners in the catering area during the nominated tea break (Sponsor to supply).
  • Logo, profile (400 words) and hyperlink on the conference website.
  • Logo, profile (400 words) and hyperlink on the conference app.
  • Logo displayed on an individual sponsor slide in the plenary hall on that day.
  • One (1) PDF e-satchel insert.

*Available for workshop and conference days

Scholarship Fund Sponsor

Travel and accommodation costs can be a significant inhibitor in attending AeRO and related conferences for participants such as:

  • Students and postdoc researchers
  • Early career professionals
  • Individuals based in rural and remote Australia
  • Individuals based outside Australia
  • Individuals with disabilities

The purpose of the AeRO Scholarship Fund is to:

  • Help alleviate the travel & accommodation costs for such individuals
  • Help with other costs associated with attending such as a support worker or child care

We are seeking contributions from commercial supporters to help fund this new initiative. 

Typical funding should cover the following, however the final value of the package will be determined by the number of scholarships being offered, and the destination from which the recipient/s travel:

  • Accommodation & Breakfast for 3 nights at a nearby hotel.
  • Travel Allowance (flights and transfers). Return economy airfares from the recipients nearest major airport, plus airport transfer costs to and from the accommodation provided.  
  • Full conference registration at the early Student rate.

Benefits:

  • Karma for helping others in need. Small amounts may have a large impact on others.
  • Verbal acknowledgement as a Scholarship Fund Sponsor at the commencement / conclusion of the conference.
  • Logo, hyperlink, and acknowledgement as a Scholarship Fund Sponsor displayed on the conference website and app.
  • Logo displayed on Scholarship Fund Sponsor slide regularly during conference.

For more information about the scholarship fund please visit http://aero.edu.au/fund/ or contact us.

Advertising – Various

The following advertising options are available to reinforce other sponsorship packages or as individual items. For example, an advertisement in the pocket program is a fantastic way to get additional exposure and keep your name in front of delegates during the conference.

Opportunities

  • Pocket program (A6 page) $500
  • Signage at the conference (standard pop-up banner, sponsor to supply) $600
  • Web ad with hotlink (150×150 tile) $500

Terms and Conditions for Sponsors

Bookings and Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship application will be referred to as your Organisation or collectively as sponsors and/or exhibitors.

By completing the online Sponsorship Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship Bookings
Once a sponsorship application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Acceptance of sponsorship offers is at the discretion of the Organising Committee. Please note that the acceptance of your sponsorship is not to be considered an endorsement of products or services displayed by the sponsors at the conference.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Security
No valuable items should be left unattended at the conference at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

ABOUT AeRO

AeRO is the industry association focused on eResearch in Australasia. We play a critical coordination role for our members, who are actively transforming research via Information Technology. Organisations join AeRO to advance their own capabilities and services, to collaborate and to network with peers. AeRO believes researchers and the sector significantly benefit from greater communication, coordination and sharing among the increasingly different and evolving service providers.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.
© 2017 Conference Design Pty Ltd