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Invitation

We invite you to participate as a sponsor in the 2018 Collaborative Conference on Computational and Data Intensive Science (C3DIS), to be held at the Melbourne Convention and Exhibition Centre, 28 – 31 May.

Attracting approximately 250 attendees, C3DIS aims to build a national community of scientists, researchers, and computing, data and information management specialists from publicly funded Australian research organisations. All of these professionals share a common interest: the production of breakthrough science outcomes that require large scale, complex computations and analyses to be carried out over massive data sets.

This conference represents a unique networking opportunity for Australian scientists, researchers and “technology experts” from various domains and organisations to gather and learn from each other’s success stories through the conference sessions. They will also have the opportunity to participate in a variety of technical discussions and workshops, and to listen to leading keynote speakers and participate in stimulating Q&A style panel discussion.

We’re excited to announce this year’s conference will see the introduction of new initiatives aimed at engaging suppliers to and commercial supporters of the Computer Science community.

Support of C3DIS will allow you to:

  • Demonstrate new services and products
  • Maintain a high profile with your target markets
  • Network with delegates and evaluate market trends to generate new business opportunities and identify emerging technologies.
  • Demonstrate your involvement, commitment and support of the Computer Science community.
  • Launch new products and services in front of an audience empowered with decision-making authority.

Details of the various sponsorship packages can be found below.

We welcome amendments to these packages that maintain the spirit of supporting the conference and encourage interested parties to contact the Conference secretariat to discuss your ideas and suggestions.

Dr John Zic
Conference & Program Committee Chair

Sam Moskwa
Organising Committee Chair

Overview

  • Platinum Partner – $22,000
  • Gala Reception Host – $9,900
  • Poster Session Host – $7,700
  • Coffee Cart Sponsor – $6,600
  • C3DIS 2018 App Sponsor – $5,500
  • Concurrent Session Speaker Sponsor – $4,400
  • Name Badge Sponsor – $2,200
  • Lunch break host – $1,650
  • Tea break host – $1,100
  • Tailored Packages –
    Available by negotiation
  • Workshop Sponsor –
    Available by negotiation

Contact Us

Please contact us to discuss supporting C3DIS 2018. We are happy to consider ideas and amendments to the packages below that maintain the spirit of supporting the meeting at the designated levels.

andrew@conferencedesign.com.au
+61 3 6231 2999

Sponsorship Opportunities

A variety of sponsorship packages are being offered. We also invite any new proposals you may wish to put forward; the Committee is happy to negotiate a package that will be of maximum benefit to your organisation and the conference. Please contact Andrew Watts at Conference Design Pty Ltd to discuss sponsorship and exhibition opportunities (andrew@conferencedesign.com.au).

Please click on the packages below to see the inclusions. All costs are in Australian Dollars and include GST.

Becoming the C3DIS 2018 Platinum Partner gives your organisation the opportunity to develop an on-going relationship with the delegates. The package is designed to give organisations a strong presence at the conference and continue the relationship between conferences.

Benefits:

  • Four (4) full C3DIS 2018 registrations including all social functions.
  • Table display including a clothed trestle table, two chairs, power.
  • Logo and acknowledgement as C3DIS 2018 Platinum Partner on all conference materials including print, PDFs and broadcast emails.
  • Four (4) banners displayed during the conference: two (2) in the plenary hall and two (2) in the catering area (Sponsor to supply).
  • Verbal acknowledgement as C3DIS 2018 Platinum Partner during the conference.
  • Logo & hyperlink on the C3DIS 2018 website and conference App.
  • 400 word company profile on the C3DIS 2018 website and conference App.
  • Logo in the pocket program.
  • A6 colour advert in the pocket program.
  • Logo displayed on an individual sponsor’s slide.
  • Four (4) PDF e-satchel inserts.
  • Two (2) Promotional Videos (up to 20MB) linked to the conference App and Website.
  • Opt-in attendee list with name, organisation, state and email address to be provided prior to the conference.

Includes the following

Opportunity to deliver a keynote presentation

As C3DIS 2018 Platinum Partner you will have the opportunity to deliver a keynote presentation at the conference. The speaker may be a member of your organisation or an industry leader as nominated by you.

This opportunity is subject to organising committee approval and availability at the time of booking.

The conference partner will be responsible for co-ordinating all aspects of the speakers participation in C3DIS 2018 (registration, travel, accommodation) & meeting all associated expenses.

Benefits

  • Logo & hyperlink displayed with the speaker on the C3DIS 2018 website.
  • Logo displayed with the speaker on the on-line program.
  • Verbal acknowledgement as Speaker Sponsor at the commencement of the presentation.
  • Logo printed with the presentation in the pocket program.
  • Logo & hyperlink displayed with the presentation in the C3DIS 2018 App.
  • Logo displayed on a slide during the presentation.
  • One pull-up banner in the room during the presentation (Sponsor to supply).
  • One (1) 30 minute keynote speaking slot, the timing for which will be confirmed in consultation with the C3DIS 2018 organising committee.

Website Sponsor

The C3DIS 2018 website is the main information source for delegates in the lead-up to the conference. Regular updates and extensive program and speaker information will ensure delegates will be visiting regularly – seeing your logo each time.

Benefits

  • Logo & hyperlink on every page of the C3DIS 2018 website.
  • 400 word company profile on the conference website.
  • Logo & hyperlink on the conference App.
  • 400 word company profile on the conference App.
  • Logo in the pocket program.
  • One (1) Promotional Video (up to 20MB) linked to the conference App & Website.

Pocket Program Sponsor

This is a great opportunity to reinforce your branding to all delegates. Each delegate will receive a copy of the pocket program when they register at C3DIS 2018.

Benefits

  • Logo and acknowledgement as Pocket Program Sponsor on all conference material including print, PDFs and broadcast emails.
  • Logo on the front cover of the pocket program*.
  • Advertisement on the back cover of the pocket program (A6).
  • Logo & hyperlink on the C3DIS 2018 website.
  • 400 word company profile on the C3DIS 2018 website.
  • Logo & hyperlink on the C3DIS 2018 App.
  • 400 word company profile on the C3DIS 2018 App.

* Note, other high level sponsors will also be acknowledged on the front cover.

The Gala Reception is the premier social function of C3DIS 2018. Held just a short walk away from the conference venue, the Gala Reception is an excellent opportunity to network and make new connection in a relaxed and fun environment.

Benefits:

  • Two (2) full C3DIS conference registrations including all social functions.
  • Table display including a clothed trestle table, two chairs and power.
  • Naming rights for the Gala Reception.
  • Logo and acknowledgement as Gala Reception host on all conference material including print, PDFs and broadcast emails.
  • Verbal acknowledgement as Gala Reception host during the Reception.
  • Opportunity to address delegates during the Reception (5 minutes).
  • One (1) pull-up banner displayed in a prominent location during the Reception.
  • Logo & hyperlink on the conference website.
  • 400 word company profile on the C3DIS 2018 website.
  • Logo & hyperlink on the C3DIS 2018 App.
  • 400 word company profile on the C3DIS 2018 App.
  • Logo in the pocket program
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • Logo displayed on an individual sponsor’s slide during the Gala Reception.
  • Opt-in attendee list with name, organisation, state and email address to be provided prior to the conference.
  • Two (2) PDF e-satchel inserts.

The Poster Session will take place in the foyer area of the venue immediately following sessions on Tuesday 29 May. The session provides poster presenters and delegates the opportunity to mingle and talk about the work being showcased over drinks and canapes.  

Benefits:

  • Two (2) full C3DIS 2018 conference registrations including all social functions.
  • Table display including a clothed trestle table, two chairs, power.
  • Naming rights for the Poster Session.
  • Logo and acknowledgement as Poster Session host on all conference material including print, PDFs and broadcast emails.
  • Verbal acknowledgement as Poster Session host during the session.
  • Opportunity to address delegates during the Session (5 minutes).
  • One (1) pull-up banner displayed in a prominent location during the Poster Session.
  • Logo & hyperlink on the C3DIS 2018 website.
  • 400 word company profile on the C3DIS 2018 website.
  • Logo & hyperlink on the C3DIS 2018 App.
  • 400 word company profile on the C3DIS 2018 App.
  • Logo in the pocket program
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • Logo displayed on an individual sponsor’s slide during the Poster Session.
  • Opt-in attendee list with name, organisation, state and email address to be provided prior to the conference.
  • Two (2) PDF e-satchel inserts.

The coffee cart will have a barista serving coffee, hot chocolate and tea from arrival tea and coffee to the end of lunch each day of the core conference. The coffee cart includes two baristas and up to 240 coffees per day. Power will be available if the sponsor wants to provide a display screen.

Benefits

  • Two (2) full C3DIS 2018 conference registrations including all social functions.
  • Table display including a clothed trestle table, two chairs & power near the coffee cart.
  • Logo and acknowledgement as Coffee Cart Sponsor on all conference materials including print, PDFs and broadcast emails.
  • Two (2) pull-up banners (up to 1m wide) at the coffee cart (Sponsor to supply).
  • Logo & hyperlink on the C3DIS 2018 website.
  • 400 word company profile on the C3DIS 2018 website.
  • Logo & hyperlink on the C3DIS 2018 App.
  • 400 word company profile on the C3DIS 2018 App.
  • Logo in the pocket program.
  • Logo displayed on an individual sponsors slide in the plenary hall.
  • Opt-in attendee list with name, organisation, state and email address to be provided prior to the conference.
  • Two (2) PDF e-satchel inserts.

*Note this opportunity does not preclude other sponsors or exhibitors serving coffee or other beverages.

Your logo, company profile (400 words) and hyperlink will be included on the C3DIS 2018 App with the option for your own custom survey to delegates and to include information on up to five (5) products.

The App will be the delegates go-to source for digital information on C3DIS 2018 including the program, speaker profiles, venue maps and much more.

Benefits:

  • Two (2) full C3DIS2018 conference registrations including all social functions.
  • Table display including a clothed trestle table, two chairs, power.
  • Logo and acknowledgement as the C3DIS 2018 App Sponsor on all conference materials including print, PDFs and broadcast emails.
  • Logo on the C3DIS 2018 App download screen.
  • Logo and hyperlink on the C3DIS 2018 App homepage.
  • Logo and hyperlink on the C3DIS 2018 App main menu.
  • Dedicated App page for the sponsor accessible from the main menu.
  • Option to include information on up to five (5) products with dedicated pages and images.
  • Optional delegate survey tailored to your organisation (8 questions).
  • Logo in the pocket program.
  • Two (2) PDF e-satchel inserts.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • One (1) Promotional Video (up to 20MB) linked to the C3DIS 2018 App & Website.
  • Opt-in attendee list with name, organisation, state and email address to be provided prior to the conference.

This package is an opportunity for a member of your company or a nominated industry leader to deliver a presentation at C3DIS 2018.

This opportunity is subject to organising committee approval and availability at the time of booking.

The sponsor will be responsible for co-ordinating all aspects of the speakers participation in C3DIS 2018 (registration, travel, accommodation) & meeting all associated expenses.

Benefits

  • Logo & hyperlink displayed with the speaker on the C3DIS 2018 website.
  • Logo displayed with the speaker on the on-line program.
  • Verbal acknowledgement as Speaker Sponsor at the commencement of the presentation.
  • Logo printed with the presentation in the pocket program.
  • Logo & hyperlink displayed with the presentation in the C3DIS 2018 App.
  • Logo displayed on a slide during the presentation.
  • One pull-up banner in the room during the presentation (Sponsor to supply).
  • One (1) 30 minute concurrent session speaking slot, the timing for which will be confirmed in consultation with the C3DIS 2018 organising committee.
  • Two (2) PDF e-satchel inserts.

This sponsorship opportunity offers prominent exposure of your organisation and logo. Each delegate will receive a name badge when they register at the C3DIS 2018.

Benefits

  • Logo and acknowledgement as Name Badge Sponsor on all conference material including print, PDFs and broadcast emails.
  • Logo printed on each delegate name badge.
  • Logo & hyperlink on the C3DIS 2018 website.
  • Profile on the C3DIS 2018 website.
  • Logo & hyperlink on the C3DIS 2018 App.
  • Profile on the C3DIS 2018 App.
  • Logo in the pocket program.
  • One (1) PDF e-satchel insert.

Lunch hosts will be acknowledged in the pocket program, on-line program and with A4 signs on the buffet tables.

Benefits

  • One (1) day registration (excludes social functions).
  • Naming rights for the nominated lunch break.
  • Logo & hyperlink displayed with the lunch break on the on-line program.
  • Logo on A4 signage displayed on catering stations.
  • Logo printed in the pocket program next to the lunch break.
  • Two (2) pull-up banners in the catering area during the nominated lunch break (Sponsor to supply).
  • Logo, profile (400 words) & hyperlink on the C3DIS 2018 website.
  • Logo, profile (400 words) & hyperlink on the C3DIS 2018 App.
  • Logo displayed on an individual sponsor slide in the plenary hall on that day.
  • One (1) PDF e-satchel insert.

*Available for workshop and conference days

Tea break hosts will be acknowledged in the pocket program, on-line program and with A4 signs on the buffet tables.

Benefits

  • One (1) day registration (excludes social functions).
  • Naming rights for the nominated tea break.
  • Logo & hyperlink displayed with the tea break on the on-line program.
  • Logo on A4 signage displayed on catering stations.
  • Logo printed in the pocket program next to the tea break.
  • Two (2) pull-up banners in the catering area during the nominated tea break (Sponsor to supply).
  • Logo, profile (400 words) & hyperlink on the C3DIS 2018 website.
  • Logo, profile (400 words) & hyperlink on the C3DIS 2018 App.
  • Logo displayed on an individual sponsor slide in the plenary hall on that day.
  • One (1) PDF e-satchel insert.

*Available for workshop and conference days

A tailored option may suit some sponsors wishing to engage with the audience in a specific way. Proposals from interested sponsors are welcome, outlining their ideas and requirements for consideration by the C3DIS 2018 Organising Committee.

Workshop sponsors will be acknowledged in the pocket program, on-line program and with pull-up banners in the workshop room.

Benefits

  • One (1) full C3DIS 2018 conference registrations including all social functions.
  • Naming rights for the nominated workshop.
  • Logo & hyperlink displayed with the workshop on the on-line program.
  • Logo on A4 signage displayed on the meeting room door.
  • Logo printed in the pocket program next to the lunch break.
  • Two (2) pull-up banners in the workshop room (Sponsor to supply).
  • Logo, profile (400 words) & hyperlink on the C3DIS 2018 website.
  • Logo, profile (400 words) & hyperlink on the C3DIS 2018 App.
  • Logo displayed on an individual sponsor slide in the workshop room on that day.
  • One (1) PDF e-satchel insert.

*Available on workshop days, Monday & Thursday

The following advertising options are available to reinforce other sponsorship packages or as individual items. For example, an advertisement in the pocket program is a fantastic way to get additional exposure and keep your name in front of delegates during C3DIS 2018.

Opportunities

  • Pocket program (A6 page) $500
  • Signage at the conference (standard pop-up banner, sponsor to supply) $600
  • Web ad with hotlink (150×150 tile) $500

Terms and Conditions for Sponsors

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship application will be referred to as your Organisation or collectively as sponsors and/or exhibitors.

By completing the online Sponsorship Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship Bookings
Once a sponsorship application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Acceptance of sponsorship offers is at the discretion of the Organising Committee. Please note that the acceptance of your sponsorship is not to be considered an endorsement of products or services displayed by the sponsors at the conference.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Security
No valuable items should be left unattended at the conference at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

ABOUT AeRO

AeRO is the industry association focused on eResearch in Australasia. We play a critical coordination role for our members, who are actively transforming research via Information Technology. Organisations join AeRO to advance their own capabilities and services, to collaborate and to network with peers. AeRO believes researchers and the sector significantly benefit from greater communication, coordination and sharing among the increasingly different and evolving service providers.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.
© 2017 Conference Design Pty Ltd