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Invitation

We invite you to participate as a sponsor in the 2020 Collaborative Conference on Computational and Data Intensive Science (C3DIS), to be held at the Melbourne Convention and Exhibition Centre, the week of 16 – 20 March.

Attracting approximately 300 attendees, C3DIS aims to build a national community of practice of scientists, researchers, and computing, data and information management specialists from public sector research organisations. All of these professionals share a common interest: the production of breakthrough science outcomes that require large scale, complex computations and analyses to be carried out over massive data sets.

This year we are pleased to announce that C3DIS will be co-located with the Research Data Alliance (RDA) Plenary, in Australia for the first time and hosted by CSIRO. You can learn more about the RDA Plenary by visiting www.rd-alliance.org/plenaries/rda-15th-plenary-meeting-australia

Support of C3DIS 2020 will allow you to:

  • Demonstrate new services and products.
  • Maintain a high profile with your target markets.
  • Network with delegates and evaluate market trends to generate new business opportunities and identify emerging technologies.
  • Demonstrate your involvement, commitment and support of the Computer Science community.
  • Launch new products and services in front of an audience empowered with decision-making authority.

Details of the various sponsorship packages can be found below.

We welcome amendments to these packages that maintain the spirit of supporting C3DIS and encourage interested parties to contact the Conference secretariat to discuss your ideas and suggestions.

Dr John Zic
Conference and Program Committee Chair

Sam Moskwa
Organising Committee Chair

Overview

  • Platinum Sponsor – $25,000
  • Gold Sponsor – $20,000
  • Silver Sponsor – $10,000
  • Concurrent Session Speaker Sponsor – $7,000
  • Coffee Cart Sponsor – $6,500
  • Breakfast Session Host – $5,000
  • Bronze Sponsor – $5,000
  • Lunch Break Sponsor – $2,500
  • Tea Break Sponsor – $1,500
  • Scholarship Fund Sponsor – Available by negotiation
  • Tailored Packages – Available by negotiation
  • Workshop Host – Available by negotiation
  • Advertising – Various

Contact Us

Please contact us to discuss supporting C3DIS 2020. We are happy to consider ideas and amendments to the packages below that maintain the spirit of supporting the meeting at the designated levels.

andrew@conferencedesign.com.au
+61 3 6231 2999

300 Delegates

Representing

  • Publicly Funded Research Agencies
  • NCRIS Network Capabilities
  • Tertiary Education Institutions
  • Research Centres

60+ Presentations

10+ Workshops

Online Booking Portal

Log into the on-line portal to book and manage your sponsorship package.

Sponsorship Opportunities

A variety of sponsorship packages are being offered. We also invite any new proposals you may wish to put forward; the Committee is happy to negotiate a package that will be of maximum benefit to your organisation and the conference. Please contact Andrew Watts at Conference Design Pty Ltd to discuss sponsorship opportunities (andrew@conferencedesign.com.au).

All costs are in Australian Dollars and include GST.

Platinum Sponsor

One Opportunity
$25,000

Gold Sponsor

Two Opportunities
$20,000

Silver Sponsor

Two Opportunities
$10,000

Concurrent Session Speaker Sponsor

Limited Opportunities
$7,000

Coffee Cart Sponsor

One Opportunity
$6,500

Breakfast Session Host

Limited Opportunities
$5,000

Bronze Sponsor

One Opportunity
$5,000

Lunch Break Sponsor

Limited Opportunities
$2,500

Tea Break Sponsor

Limited Opportunities
$1,500

Scholarship Fund Sponsor

By negotiation

Tailored Packages

By negotiation

Workshop Host

By negotiation

Advertising

Various

Platinum Sponsor – $25,000

One Opportunity

Benefits

  • Four (4) full C3DIS conference registrations including all social functions.
  • Table display including a clothed trestle table, two chairs, power on the main C3DIS conference days (Monday and Tuesday).
  • Logo and acknowledgement as Platinum Sponsor on all C3DIS conference materials including print, PDFs and broadcast emails.
  • Four (4) banners displayed during the C3DIS conference: two (2) in the plenary hall and two (2) in the catering area (Sponsor to supply).
  • Verbal acknowledgement as Platinum Sponsor during the C3DIS conference.
  • Logo and hyperlink on the C3DIS conference website and app.
  • 400 word company profile on the C3DIS conference website and app.
  • Logo in the C3DIS pocket program.
  • A6 colour advert in the C3DIS pocket program.
  • Logo displayed on an individual sponsor’s slide during the C3DIS conference.
  • Four (4) PDF e-satchel inserts.
  • Two (2) Promotional Videos (up to 20MB) linked to the C3DIS conference app and website.
  • C3DIS conference opt-in attendee list with name, organisation, state and email address to be provided prior to the C3DIS conference.

Also Includes

Opportunity to deliver a keynote presentation

Benefits

  • One (1) 30 minute keynote speaking slot, the timing for which will be confirmed in consultation with the C3DIS conference organising committee.
  • Logo and hyperlink displayed with the speaker on the C3DIS conference website.
  • Logo displayed with the speaker on the C3DIS conference on-line program.
  • Verbal acknowledgement as Speaker Sponsor at the commencement of the presentation.
  • Logo printed with the presentation in the C3DIS conference pocket program.
  • Logo and hyperlink displayed with the presentation in the C3DIS conference app.
  • Logo displayed on a slide during the presentation.
  • One pull-up banner in the room during the presentation (Sponsor to supply).

*This opportunity is subject to organising committee approval and availability at the time of booking.

The platinum sponsor will be responsible for co-ordinating all aspects of the speakers participation in the C3DIS conference (registration, travel, accommodation) and meeting all associated expenses.

Website Sponsor

Benefits

  • Logo and hyperlink on every page of the C3DIS conference website.
  • Logo displayed on a joint sponsors slide in the C3DIS conference plenary hall.

App Sponsor

Benefits

  • Logo on the C3DIS conference app download screen.
  • Logo and hyperlink on the C3DIS conference app homepage.
  • Logo and hyperlink on the C3DIS conference app main menu.
  • Dedicated C3DIS conference app page for the sponsor accessible from the main menu.
  • Option to include information on up to five (5) products with dedicated pages and images.
  • Optional delegate survey tailored to your organisation (8 questions).
  • Logo displayed on a joint sponsors slide at the C3DIS conference.

Gold Sponsor – $20,000

Two Opportunities

Benefits

  • Three (3) full C3DIS conference registrations including all social functions.
  • Table display including a clothed trestle table, two chairs, power on the main C3DIS conference days (Monday and Tuesday).
  • Logo and acknowledgement as Gold Sponsor on all C3DIS conference materials including print, PDFs and broadcast emails.
  • Two (2) pull-up banners displayed during the C3DIS conference: one (1) in the plenary hall and one (1) in the catering area (Sponsor to supply)
  • Verbal acknowledgement as Gold Sponsor at the C3DIS conference.
  • Logo and hyperlink on the C3DIS conference website and app.
  • 400 word company profile on the C3DIS conference website and app.
  • Logo in the C3DIS conference pocket program.
  • A6 colour advert in the C3DIS conference pocket program.
  • Logo displayed on a joint sponsors slide during the C3DIS conference.
  • Three (3) PDF e-satchel inserts.
  • One (1) Promotional Video (up to 20MB) linked to the C3DIS conference app and website.
  • C3DIS conference opt-in attendee list with name, organisation, state and email address to be provided prior to the C3DIS conference.

Also Includes

C3DIS Gala Cocktail Reception Host

  • Opportunity to address delegates during the reception (5 minutes).
  • Five (5) complimentary tickets to the C3DIS cocktail reception. 
  • Two (2) pull-up banners displayed in a prominent location during the reception (Sponsor to supply).
  • Verbal acknowledgement as Gala Cocktail Reception host at the C3DIS conference and during the reception.
  • Logo displayed on a joint sponsors slide at the C3DIS conference.
  • Logo displayed with the Gala Cocktail Reception in the C3DIS conference on-line program.
  • Logo printed in the C3DIS conference pocket program with the Gala Cocktail Reception.
  • Logo and hyperlink displayed with the Gala Cocktail Reception on the C3DIS conference app.

OR

C3DIS Poster Reception Host

  • Opportunity to address delegates during the reception (5 minutes).
  • Five (5) complimentary tickets to the C3DIS poster reception. 
  • Two (2) pull-up banners displayed in a prominent location during the reception (Sponsor to supply).
  • Verbal acknowledgement as Poster Reception host at the C3DIS conference and during the reception.
  • Logo displayed on a joint sponsors slide at the C3DIS conference.
  • Logo displayed with the Poster Reception in the C3DIS conference on-line program.
  • Logo printed in the C3DIS conference pocket program with the Poster Reception.
  • Logo and hyperlink displayed with the Poster Reception on the C3DIS conference app.

Silver Sponsor – $10,000

Two Opportunities

Benefits

  • Two (2) full C3DIS conference registrations including all social functions.
  • Table display including a clothed trestle table, two chairs, power on the main C3DIS conference days (Monday and Tuesday).
  • Logo and acknowledgement as Silver Sponsor on all C3DIS conference material including print, PDFs and broadcast emails.
  • One pull-up banner displayed during the C3DIS conference in the plenary hall (Sponsor to supply).
  • Verbal acknowledgement as Silver Sponsor at the C3DIS conference.
  • Logo and hyperlink on the C3DIS conference website and app.
  • 400 word company profile on the C3DIS conference website and app.
  • Logo in the C3DIS conference pocket program.
  • Logo displayed on a joint sponsors slide during the C3DIS conference.
  • Two (2) PDF e-satchel inserts.
  • One (1) Promotional Videos (up to 20MB) linked to the C3DIS conference app and website.
  • C3DIS conference opt-in attendee list with name, organisation, state and email address to be provided prior to the C3DIS conference.

Also Includes

C3DIS Pocket Program Sponsor

  • Logo on the front cover of the C3DIS conference pocket program*.
  • Logo printed on each page of the C3DIS conference pocket program.
  • Advertisement on the back cover of the C3DIS conference pocket program (A6).
  • Logo displayed on a joint sponsors slide at the C3DIS conference.

* Note, other high level sponsors will also be acknowledged on the front cover.

OR

C3DIS Name Badge Sponsor

  • Logo and acknowledgement as Name Badge Sponsor on all C3DIS conference material including print, PDFs and broadcast emails.
  • Logo printed on each C3DIS conference delegate name badge.
  • A6 colour advert in the C3DIS pocket program.

Concurrent Session Speaker Sponsor – $7,000

Limited Opportunities

Benefits

  • One (1) 30 minute concurrent session speaking slot, the timing for which will be confirmed in consultation with the C3DIS conference organising committee.
  • Logo and hyperlink displayed with the speaker on the C3DIS conference website.
  • Logo displayed with the speaker on the C3DIS conference on-line program.
  • Verbal acknowledgement as Speaker Sponsor at the commencement of the presentation.
  • Logo printed with the presentation in the C3DIS conference pocket program.
  • Logo and hyperlink displayed with the presentation in the C3DIS conference app.
  • Logo displayed on a slide during the presentation.
  • One pull-up banner in the room during the presentation (Sponsor to supply).
  • Two (2) PDF e-satchel inserts.

*This opportunity is subject to organising committee approval and availability at the time of booking.

The sponsor will be responsible for co-ordinating all aspects of the speakers participation in the C3DIS conference (registration, travel, accommodation) and meeting all associated expenses.

Coffee Cart Sponsor – $6,500

One Opportunity

The coffee cart will have a barista serving coffee, hot chocolate and tea from arrival tea and coffee to the end of lunch each day of the core C3DIS conference (Monday and Tuesday). The coffee cart includes two baristas and up to 240 coffees per day. Power will be available if the sponsor wants to provide a display screen.

Benefits

  • Two (2) full C3DIS conference registrations including all social functions.
  • Table display including a clothed trestle table, two chairs and power near the coffee cart on the main C3DIS conference days (Monday and Tuesday).
  • Logo and acknowledgement as Coffee Cart Sponsor on all C3DIS conference materials including print, PDFs and broadcast emails.
  • Two (2) pull-up banners (up to 1m wide) at the coffee cart (Sponsor to supply).
  • Logo and hyperlink on the C3DIS conference website.
  • 400 word company profile on the C3DIS conference website.
  • Logo and hyperlink on the C3DIS conference app.
  • 400 word company profile on the C3DIS conference app.
  • Logo in the C3DIS conference pocket program.
  • Logo displayed on an individual sponsors slide in the plenary hall during the C3DIS conference.
  • C3DIS conference opt-in attendee list with name, organisation, state and email address to be provided prior to the C3DIS conference.
  • Two (2) PDF e-satchel inserts.

*Note this opportunity does not preclude other sponsors or exhibitors serving coffee or other beverages.

Breakfast Session Host – $5,000

 Limited Opportunities

This is an opportunity to host a one hour breakfast session during the C3DIS conference.

Catering costs, AV, speaker, theming and all other associated expenses not mentioned below are in addition to the $5,000 cost of the package and the responsibility of the sponsor.

Benefits

  • Room hire at the Melbourne Convention and Exhibition Centre.
  • One (1) invitation email will be distributed by the C3DIS Conference Manager on behalf of the Sponsor to all registered C3DIS delegates approximately 1 month prior to the conference promoting the breakfast.
  • The C3DIS Conference Manager will handle on-line registrations for the breakfast on behalf of the Sponsor and provide an attendee list (Name, Organisation and Company) to the Sponsor approximately 5 days prior to the conference.
  • The breakfast will be included in the C3DIS conference program.
  • The opportunity to supply a brief overview of the breakfast for inclusion in the C3DIS conference program and invitation email.
  • Logo and acknowledgement as a Breakfast Host on all C3DIS conference material including print, PDFs and broadcast emails.
  • Two (2) pull-up banners displayed in a prominent location during the Breakfast (Sponsor to supply).
  • Logo and hyperlink on the C3DIS conference app.
  • 400 word company profile on the C3DIS conference app.
  • Logo displayed on a joint sponsors slide in the plenary hall during the C3DIS conference.
  • Logo displayed on an individual sponsor’s slide during the breakfast.
  • One (1) PDF eSatchel insert (up to 150kb per file).
  • One (1) promotional item at each seat (Sponsor to supply).

*Note this opportunity does not preclude other sponsors or exhibitors organising independent breakfast functions.

**This opportunity is subject to the approval of the C3DIS conference organising committee.

Bronze Sponsor – $5,000

Limited Opportunities

Benefits

  • One (1) full C3DIS conference registration including all social functions.
  • Table display including a clothed trestle table, two chairs, power on the main C3DIS conference days (Monday and Tuesday).
  • Logo and acknowledgement as Bronze Sponsor on all C3DIS conference material including print, PDFs and broadcast emails.
  • One (1) pull-up banner displayed during the C3DIS conference in the plenary hall (Sponsor to supply).
  • Verbal acknowledgement as Bronze Sponsor at the C3DIS conference.
  • Logo and hyperlink on the C3DIS conference website and app.
  • 400 word company profile on the C3DIS conference website and app.
  • Logo in the C3DIS conference pocket program.
  • Logo displayed on a joint sponsors slide during the C3DIS conference.
  • One (1) PDF e-satchel inserts.
  • One (1) Promotional Videos (up to 20MB) linked to the C3DIS conference app and website.
  • C3DIS conference opt-in attendee list with name, organisation, state and email address to be provided prior to the C3DIS conference.

Lunch Break Sponsor – $2,500

Limited Opportunities

C3DIS conference lunch hosts will be acknowledged in the pocket program, on-line program and with A4 signs on the buffet tables.

Benefits

  • One (1) full C3DIS conference registration including all social functions.
  • Naming rights for the nominated C3DIS conference lunch break.
  • Logo and hyperlink displayed with the lunch break on the C3DIS conference on-line program.
  • Logo on A4 signage displayed on catering stations.
  • Logo printed in the pocket program next to the C3DIS conference lunch break.
  • Two (2) pull-up banners in the catering area during the nominated lunch break (Sponsor to supply).
  • Logo, profile (400 words) and hyperlink on the C3DIS conference website.
  • Logo, profile (400 words) and hyperlink on the C3DIS conference app.
  • Logo displayed on an individual sponsor slide in the plenary hall on that day of the C3DIS conference.
  • One (1) PDF e-satchel insert.

*Available for C3DIS workshop and C3DIS conference days

Tea Break Sponsor – $1,500

Limited Opportunities

C3DIS conference tea break hosts will be acknowledged in the pocket program, on-line program and with A4 signs on the buffet tables.

Benefits

  • One (1) full C3DIS conference registration including all social functions.
  • Naming rights for the nominated C3DIS conference tea break.
  • Logo and hyperlink displayed with the tea break on the C3DIS conference on-line program.
  • Logo on A4 signage displayed on catering stations.
  • Logo printed in the pocket program next to the C3DIS conference tea break.
  • Two (2) pull-up banners in the catering area during the nominated tea break (Sponsor to supply).
  • Logo, profile (400 words) and hyperlink on the C3DIS conference website.
  • Logo, profile (400 words) and hyperlink on the C3DIS conference app.
  • Logo displayed on an individual sponsor slide in the plenary hall on that day.
  • One (1) PDF e-satchel insert.

*Available for workshop and C3DIS conference days

Scholarship Fund Sponsor

Travel and accommodation costs can be a significant inhibitor in attending AeRO and related conferences for participants such as:

  • Students and postdoc researchers.
  • Early career professionals.
  • Individuals based in rural and remote Australia.
  • Individuals based outside Australia.
  • Individuals with disabilities.

The purpose of the AeRO Scholarship Fund is to:

  • Help alleviate the travel and accommodation costs for such individuals.
  • Help with other costs associated with attending such as a support worker or child care.

We are seeking contributions from commercial supporters to help fund this new initiative. 

Typical funding should cover the following, however the final value of the package will be determined by the number of scholarships being offered, and the destination from which the recipient/s travel:

  • Accommodation and Breakfast for 3 nights at a nearby hotel.
  • Travel Allowance (flights and transfers). Return economy airfares from the recipients nearest major airport, plus airport transfer costs to and from the accommodation provided.  
  • Full C3DIS conference registration at the early Student rate.

Benefits:

  • Karma for helping others in need. Small amounts may have a large impact on others.
  • Verbal acknowledgement as a Scholarship Fund Sponsor at the commencement / conclusion of the C3DIS conference.
  • Logo, hyperlink, and acknowledgement as a Scholarship Fund Sponsor displayed on the C3DIS conference website and app.
  • Logo displayed on Scholarship Fund Sponsor slide regularly during the C3DIS conference.

For more information about the scholarship fund please visit http://aero.edu.au/fund/ or contact us.

Advertising – Various

The following advertising options are available to reinforce other sponsorship packages or as individual items. For example, an advertisement in the pocket program is a fantastic way to get additional exposure and keep your name in front of delegates during the C3DIS conference.

Opportunities

  • C3DIS Conference Pocket Program advertisement (A6 page) $500.
  • Signage at the C3DIS conference (standard pop-up banner, sponsor to supply) $600.
  • C3DIS Conference Web ad with hotlink (150×150 tile) $500.

Terms and Conditions for Sponsors

Bookings and Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship application will be referred to as your Organisation or collectively as sponsors and/or exhibitors.

By completing the online Sponsorship Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship Bookings
Once a sponsorship application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Acceptance of sponsorship offers is at the discretion of the Organising Committee. Please note that the acceptance of your sponsorship is not to be considered an endorsement of products or services displayed by the sponsors at the conference.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Security
No valuable items should be left unattended at the conference at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

ABOUT AeRO

AeRO is the industry association focused on eResearch in Australasia. We play a critical coordination role for our members, who are actively transforming research via Information Technology. Organisations join AeRO to advance their own capabilities and services, to collaborate and to network with peers. AeRO believes researchers and the sector significantly benefit from greater communication, coordination and sharing among the increasingly different and evolving service providers.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.
© 2019 Conference Design Pty Ltd